ACCOUNTING INTEGRATION

Accounting & GL Integrations

Sync sales, payments, fees and taxes from Parts Square into QuickBooks, Sage, Xero and other accounting systems—without extra spreadsheets.

Talk About Your Setup See All Integrations

Your accounting team doesn't want another system to reconcile manually. Parts Square can feed clean, summarized or detailed data into your accounting or ERP platform, so you can keep using the tools you trust while your e-commerce channel grows.

PLATFORMS

Connect Parts Square to the Accounting Tools You Already Use

We can integrate with most modern accounting and GL systems

QuickBooks
QuickBooks

Online, Desktop & Enterprise

Sage (Intacct / X3 / 300)
Sage (Intacct / X3 / 300)

50, 100, 300 & Intacct

Xero
Xero

Cloud Accounting Platform

FreshBooks
FreshBooks

& Similar Cloud Tools

Oracle NetSuite
Microsoft Dynamics 365
SAP ERP
ERP Accounting Modules

NetSuite, Dynamics 365, SAP Business One

Custom GL Systems

We can work with virtually any GL

Whether you're running a standalone accounting package or using the GL inside a larger ERP, Parts Square is focused on getting accurate, reconcilable data into your books.

POSTING METHODS

Daily Summaries or Detailed Transactions—Your Choice

Different businesses and accountants prefer different levels of detail

Accounting

Daily Summary Journal Entries

Total sales, discounts, returns, shipping, tax and fees by day (and optionally by store, channel or currency).

Ideal for: High-volume operations where line-by-line posting would create too much noise.

Order-Level or Invoice-Level Detail

Individual orders pushed into your accounting system with line items, taxes and shipping broken out.

Useful when: Your accounting package is also your system of record for customers and invoices.

Together we'll decide which approach fits your volume, reporting needs and existing workflows.

DATA FLOWS

What Data Flows from Parts Square into Your Accounting System?

A typical accounting integration can include:

Sales & Revenue

  • Product sales by category, brand, store or channel
  • Discounts and coupon usage

Cost of Goods Sold (COGS)

  • Direct mapping of COGS or postings that allow your ERP/GL to compute it

Taxes & Fees

  • Sales tax by jurisdiction
  • Environmental fees, core charges, tire disposal, and other auto-specific extras

Shipping & Handling

  • Shipping revenue charged to customers
  • Shipping costs paid to carriers or WDs (if available)

Payment Methods & Fees

  • Breakdown by card, PayPal, BNPL, ACH, etc.
  • Optional posting of gateway and processor fees as separate expense lines

Refunds & Chargebacks

  • Returns and adjustments reflected in the same accounts so reports stay consistent

We'll work with your accountant or controller to make sure everything lands in the right accounts and follows your existing chart of accounts.

FLEXIBILITY

Multi-Store, Multi-Channel and Multi-Currency Aware

If you operate more than one location or sell across multiple channels, we can structure postings so you still get clear reporting

Post by Location

Separate entries for physical store, warehouse, or selling location.

Post by Channel

Online vs in-store, or specific marketplaces (Amazon, eBay, Google Shopping).

Multi-Currency

Support for multi-currency flows, aligning with how your accounting system handles them.

This makes it easier to understand which parts of the business are driving profit without creating a reconciliation nightmare.

OUR PROCESS

How We Implement Accounting & GL Integrations

For each client, we follow a proven process

1
Review Your Current Process
  • How you're recording website sales today
  • Which systems are considered the "source of truth" for customers, invoices, and inventory
2
Design the Posting Model
  • Choose between daily summary vs detailed posting
  • Map Parts Square data into your chart of accounts
  • Decide on dimension splits (store, channel, tax jurisdiction)
3
Configure & Test
  • Set up exports, API connections or middleware, depending on your accounting platform
  • Run test postings for a limited period and compare against existing reports
4
Go-Live & Refine
  • Turn on the automation, monitor the first full cycles
  • Adjust mappings, accounts or groupings as your accountant requests

Once configured, the integration runs on a schedule—usually daily summaries for most clients—with exception monitoring rather than constant manual intervention.

Our Goal: Make Your Accountant Happy

We'll involve them in the mapping so your Parts Square sales drop cleanly into the GL with no surprises. No extra work—just accurate, reconcilable data that makes sense.

WITH OR WITHOUT ERP

Accounting Integration With or Without an ERP

We Can Work Either Way:

Post Directly into Your Accounting Package

If you use QuickBooks, Xero, or similar as your main financial system, we can post directly there.

Or Through Your ERP

Some clients use a full ERP and want Parts Square to post only into that ERP, letting the accounting module handle downstream GL postings.

Either way, the goal is the same: no manual rekeying of website sales, and reports you can trust.

Financial Reports

Ready to Clean Up Your E-Commerce Accounting?

If you're still exporting CSVs, hand-keying daily totals, or trying to reconcile mismatched numbers between your website and books, we can help. Parts Square's accounting integrations are designed specifically for high-SKU, high-volume auto parts businesses, with all the messy details—tax, fees, cores and shipping—handled for you.

Talk to an Auto Parts Ecommerce Expert

Tell us where your business is today and where you want it to go. We’ll show you how Parts Square can connect your vendors, catalog data, and storefront into one system.

Please select your business type.
Please enter your name.
Please enter a valid email.
Simple Pricing for serious sellers
Starting at $745 USD /mo
+ 2% of sales · No hidden fees
Volume discounts available
1
Book a Demo We’ll review your business and schedule a quick call to walk you through the Parts Square platform.
2
Get Your Custom Plan We’ll map out your vendors, data sources, and launch timeline so you know exactly what’s involved.
3
Launch in as little as 30 days Done-for-you setup and onboarding with dedicated support.
Done-for-you onboarding & data migration
2,000+ brands pre-integrated
Connect to major warehouse distributors
Clear, transparent terms